Minutes of Management Committee on 24 October 2008

Thursday 27 November 2008, 9.14pm by Kay Price, Secretary

The Management Committee of Stoolball England met at 53 Kings Road, Horsham, on Friday 24 October 2008 at 7.45pm.

Present

  • Shirley Reed (President)
  • John Price (Chairman)
  • Kay Price (Secretary)
  • Peter Cheesman (Treasurer)
  • Michael Ledwich (Insurance)
  • Barbara Fitzpatrick (Marketing/Publicity)
  • John Fitzpatrick (Umpires)

The Chairman welcomed everyone to the meeting. Apologies:

  • Kevin Hilliard (Vice-Chairman)
  • Trevor Parsons (Treasurer elect)
  • Rick Mason (Website Administrator)

Minutes of the last Officers’ meeting

The minutes were signed and approved as a true record.

Matters arising from the last meeting

There was nothing to be raised under this section which would not appear later on the Agenda.

Correspondence

  1. Sussex County Sports Partnership: Sussex NGB Forum meeting 10 October 2008; Rix & Kay Conference
  2. Central Council of Physical Recreation (CCPR): Daily bulletins; Autumn 2008 “One Voice”; CEOs e-Forum October 2008; European Update October 2008
  3. David Grantham: Pictures of stoolball being played on the “Edinburgh Castle” en route to South Africa in 1929.
  4. Google Statistics and Alerts: The statistics for September.
  5. Bishops Sports Catalogue.
  6. Stoolball in India: Update from Sangram Gadgil in Akola, Maharastra State.

Treasurer’s Report

The accounts for 2007-8 closed on 30 September, and Peter Cheesman reported a surplus of £533 for the first period of the new financial year. He reported that the main item of income had come from 42 students taking the Stoolball England Level 1 course.

Governing Body recognition

It was reported that the application form and the four volumes of documentation had already been updated and these would be resubmitted after the Annual General Meeting in November.

Rules review

Michael Ledwich reported that the Rules Working Party meeting at Cowfold on Sunday 19 October had gone very well. Michael had circulated a number of topics for the meeting to discuss and agreement had been reached with all the items raised.

The draft document will be submitted to the Annual General Meeting in November for approval. It was a matter for concern that not all the leagues and associations had held meetings to talk about the rules prior to the Review meeting.

Coaching

John Price reported that as a result of two volunteers coming forward to offer their time to coach in schools local to the Horsham area. Horsham Leisure Link, a department within Horsham District Council, have provided additional coaching assistance and funding advice so that Stoolball England can introduce a stoolball coaching pilot scheme in 2009. An explanatory document was circulated setting out details of the scheme and the schools who will be approached.

For those schools who take part, there will be a requirement that they participate in an inter-school tournament at the end of the summer term Training will be provided for the coaches and will involve a Safeguarding course, First Aid course and a Level 1 coaching course. Both volunteers have been CRB checked.

Logo, website, bi-fold leaflet and newsletter

Following the name change from National Stoolball Association to Stoolball England, Barbara Fitzpatrick was asked to contact Rick Mason with a view to creating a new logo. The name change would also impact on the Website and the Bi-fold Leaflet. It was agreed to work on these projects during the winter months.

Shirley Reed reported that she had started working on the newsletter which would be circulated at the AGM in November. She asked if she could have an article on the Schools Coaching – agreed.

Any other business

  1. All officers present agreed to stand for election at the Annual General Meeting.
  2. Peter Cheesman, who is due to retire at that meeting was proposed as a new Vice-President – accepted.
  3. Barbara Fitzpatrick informed the meeting that there was due to be a Leisure meeting in Mid Sussex where pavilion hygiene will be discussed
  4. Peter Cheesman has three boxes of old financial records. It was agreed that the Secretary would store these.

Date of next meeting

Annual General Meeting to be held at the Renshaw Room, Wivelsfield Village Hall on Sunday 16 November 2008 at 11am.

The meeting closed at 9.55pm.

Kay and John Price, 17 November 2008

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